Refined Training integration allows for Adobe Connect meeting rooms to be created and/or accessed directly from the LMS when using the Connect Meeting activity to setup Adobe Connect meetings. This functionality allows for the ability to limit administrative access to Adobe Connect (AC) and control the creation of meetings based on the permissions assigned on the Refined Training platform and within Adobe Connect.

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TABLE OF CONTENTS:

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Creating a Connect Meeting in your LMS

Creating a new Connect Meeting

In the Connect Meeting activity setup screen you can create a new meeting in Adobe Connect by adding an unique URL extension (custom URL) in the URL field, or by selecting "Generate" where the LMS will generate a random URL. 

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Once the meeting is saved, the Telephony and Meeting template settings will be locked.

Adding an existing Connect Meeting

As with other Connect Activities, you can enter an existing AC custom URL manually or select Browse to choose from a listing on the meeting set up screen:

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• The system will not let you generate a URL starting with a number. The generate tool doesn't allow leading numbers. If you attempt to override this and manually type in a URL with a leading zero, it will remove it and replace it with an "a". The system will also strip the URL of any special characters. 

Meeting Completion

Meeting Completion allows you to set the meeting conditions and control what happens once the meeting is complete. If you are issuing certificates as part of this completion routine the certificates must be created before the meeting is created. This is of greater importance when using the back up and restore functionality to ensure the settings are properly restored.

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• Completion Delay – from the drop-down menu, select the amount of time after the start of the meeting that you wish to have the LMS run the completion criteria and pull the grades from Adobe Connect; this should be at least 15 minutes longer than the scheduled end of the meeting.
• Email attendance report to – email of the person to whom an Attendance Reportwill be sent; comma separated addresses allow for multiple recipients.
• Unenrol after attendance – select None, All, Attended or Absent to un-enrol users from the course.
• Issue to Attended – select the name of the certificate to be sent to those who attended, selected from the drop-down menu. You need to create the certificate inside the course beforehand. By sending the certificate by email to the users the certificate activity will be marked as complete when sent.

Iconic Display

Use the Iconic Display settings to specify how your meeting icon will display on the course page.  Simply select the iconic configurations from the drop down menus or the check boxes.

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Vantage Point Past Sessions will provide access to any Vantage Point session reports for that meeting room.  Only applicable for meeting rooms using Vantage Point.

Link to Calendar Event

You can enable your meeting to Link to Calendar Event which will create it as an event in the calendar, enabling Refined Reminders to be sent before and after the meeting. From the three drop-down menus you can select the timing of the reminder: Before, After, After Attending or After No-Show and which reminders are to be sent.

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More information about how the front page or course calendar works is available at Calendar Event.

Grading Options

Simple Grading

By default, once the user enters a meeting, it is considered that they have achieved a grade of 100% in the course Grader Report (accessed from Administration>>> Course administration>>> Grades).  This is called Simple Grading:

Grading by Adobe Details

For some meetings, you may want to capture more information other than whether or not the user simply accesses the activity. Detailed information about the length of time a user spent in a meeting is captured in Adobe Connect. To pull this data over to the Refined Training platform, the option Adobe Details must be selected using the drop-down menu in the he Grading Options.

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Once the Completion Delay has passed, grades are reported to the Grader Report. If the lowest threshold is not reached, no grade is reported. In the example above, any attendance that is less than 30 minutes would not show a grade for the attendee in the Grader Report.

Grading From Vantage Point Interaction

If Vantage Point is being used in the meeting, attendee responsiveness is tracked by Adobe Connect using a feature of Vantage Point. Responsiveness is measured by the number of times (expressed as a percentage) in a meeting that the attendees click on periodic screen messages to confirm that they are actively attending the meeting.  The default interval for the prompts is 15 minutes and the variance is 10 - 15 %, randomized automatically by Vantage Point.

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Speak to your Refined Specialist if you are interested in using Vantage Point in your meetings.

Recurring Meetings

The Recurring Meetings feature allows you to set up multiple meeting dates and times in the same meeting room or multiple rooms in the same course without having to reset the meeting after each event. In addition, the meeting completion feature allows you to send or receive an Attendance Report after each meeting, Unenrol participants based on their attendance and Issue a Certificate based on participants’ attendance.

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In the course calendar, each instance of the meeting has its own entry.

Adding Groupings to Meeting Instances

First, turn on Groupings on the site level by going to Site Administration>>> Development>>> Experimental>>> Experimental settings and click on Enable group members only:

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