Special Refined Permissions and Capabilities include:
- Admin view of Managers Reports
- Manager Designation
- Permission for teachers to see Refined Tools Block
- Connect Host and Connect Presenter Roles
- Defining the Roles in the LMS
- Enabling Connect Host Capabilities
- Enabling Connect Presenter Settings
- Assigning Roles
- Settings inside Adobe Connect
- System Role Enhancements
- Job Functions and LMS Roles
- Category Filtering
- Content Filtering
- More about Contexts
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Admin View of Manager Reports
Administrators can designate people to have the capability to view data on all users in the Manager Reports as opposed to just those they are managing.
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The person who is given this role needs both to be given the role and to be a manager. Both are needed to see the admin manager view.
Manager Designation
To give someone the Manager designation, go to the Refined Tools block on the Front Page. Select Managers/Locations and then Add a New Location/Manager.
See Adding a New Manager/Location for more information.
Permission for teachers to see Refined Tools Block
The Front Page Refined Tools block provides easy access to several Refined Training tools: Launch Adobe Connect, Browse Reminders, Managers/Location, Add/Edit Tokens and Role Alerts. On the course page the Refined Tools block also allow access to the tools Tutors Sessions, Workbook and Dashboard if they are enabled on your site:
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 | Any user with the Teacher role will be able to see and access the Refined Tools block and all the tools inside the block. In other words, the block cannot be limited so that Teachers view and access only one of the tools in the block. Teachers will see not only Reminders but also Managers & Locations, Tokens, etc. |
Connect Host and Connect Presenter Roles
Assign roles directly in your LMS that also provide roles in Adobe Connect meeting rooms, when the meeting is created inside the LMS. A teacher can be granted the capability Connect Host or Connect Presenter in the LMS, and this capability will automatically place them in the role of host or presenter inside the Adobe Connect meeting room, so long as the proper Adobe licensing is in place.
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A Connect Host can run every aspect of the meeting, create meetings and layouts and add pods. The Connect Presenter has access to share their screen and manage pods.
Defining the Roles in the LMS
Go to Administration>>> Site administration>>> Users>>> Permissions>>> Define roles:
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Proceed with enabling host or presenter capabilities (next section). Save changes before leaving the set-up page.
Enabling Connect Host Capabilities
To set up the function for the roles, you need to enable the capabilities that are specific to the role. For the host role, scroll down the list of capabilities in the course definition to find the mod/connect:host capability, which is under Activity: Connect Activity and enable the capability:
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Before leaving, click on Save changes (or Create this role, if creating a new role) found at the top or bottom of the role definition page.
Enabling Connect Presenter Settings
For the presenter role, scroll down the list of capabilities in the course definition to find the mod/connect:presenter, which is under Activity: Connect Activity and enable the capability:
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The recommended context for this permission is on the course (or category) level, but if you have Teachers who will be presenters in every course on the LMS, you can assign the role on the system level. Enable the context(s) before clicking on Save changes or Create this role.
Assigning Roles
If a user is to have the Teacher with Connect Host capability role in any and every course in the LMS, assign the role on the system level. Go to Administration>>> Site administration>>> Users>>> Permissions>>> Assign system roles:
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Otherwise, simply enroll the teacher into the course and give them the role of Connect Host or Connect Presenter on the Enrolled Users page in the course:
Settings inside Adobe Connect
Any Connect Hosts assigned to a course will automatically be added as hosts to any meeting created inside the course. When you click on Edit this Resource at Adobe Connect Central you can click on the Edit Participants tab to see the participants, presenter and hosts assigned to the meeting:
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| If your license allows for only one Meeting Host, then that user must be in the meeting room for the duration of every meeting. Once the Meeting Host is present in the room, however, the users with the Connect Host role can run the meeting. If the named Meeting host leaves early, the Connect Host will see a pop-up in the meeting room with the following warning: |
System Role Enhancements
Job Functions and LMS Roles
The assigning of LMS roles to specific corporate or academic job functions is an ability built into Moodle to streamline information based on people’s responsibilities within an organization. You can define a new system role to match the job functions in your organization and have it be a based on a Role archetype role (a common foundation role would be Authenticated user). Moodle allows you to select Contexts in which the new role can be assigned, which provides wide flexibility in where the role can be used inside the system. For a role that will be in effect throughout the LMS, select System for the context:
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The RT platform allows you to determine which system roles can see and access various categories. System roles can also determine what content is visible within a course but you can also assign the roles to users just within a course; they would have the role only in that course but not in another course. These two ways of assigning roles to job functions allow for customization of the content within Moodle, based on who a user is, what job they are performing or what corporate or academic sub-domain they are accessing on the LMS.
Category Filtering
Using a unique RT role feature, it is easy to designate which users can be allowed to view certain course categories or not view certain course categories according to their system role. To set a category to be visible only to certain roles, go to a category then to Edit Category Settings>>>Show only to users with this system role:
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| The ! is to be entered only once at the beginning and the field can be used only to indicate EITHER visible OR not visible: it will NOT support both at the same time. The “not visible” functionality is most useful when a category is visible to every role except for one or two. |
Content Filtering
If you wish to limit access to activities, resources and topic sections in a course, the RT platform makes it easy to assign roles just for a course or just for a particular area of a course. The RT Restrict Access options are found in the setup screens of every topic section, activity and resource in the LMS. Expand the edit screen to show Restrict Access options and scroll down to User Role:
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When you restrict a topic, activity or resource by role, users who don’t have the required role will not see the content; it will be completely hidden for them.
More about Contexts
See http://docs.moodle.org/25/en/Assign_roles for more information about contexts.
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